Overview

This privacy notice discloses the privacy practices for our website (https://www.hickorygolfers.com/) and emailing policies. This privacy notice applies solely to information collected by this website. It will notify you of the following:

• What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared.
• What choices are available to you regarding the use of your data.
• The security procedures in place to protect the misuse of your information.
• How you can correct any inaccuracies in the information.

Information Collection, Use, and Sharing

This website collects personally identifiable information in the following limited ways:

• Email newsletter sign-up – the name and email address you provide when opting in via the sign-up form.
• Contact forms – the name, email address, and message you submit so we can respond to your inquiry.
• Member Profile database – optional contact information provided by SoHG members.
• Analytics – usage data (such as pages visited, device information, and approximate location) collected via Google Analytics 4, only after you consent to analytics cookies.

We will not sell or rent this information to anyone. This information is available to our website development partner, Brandthropology, LLC., with whom we have signed an agreement preventing them from selling or renting this data.

Use of Cookies on This Site

We use “cookies” on this site. A cookie is a piece of data stored on a site visitor’s hard drive to help us improve your access to our site and identify repeat visitors. Cookies on this site fall into two groups:

• Strictly necessary cookies – required for the site to work, such as login, security, and cookie-preference cookies. These do not require your consent.
• Analytics cookies – we use Google Analytics 4 to understand how visitors use our site. These cookies (such as _ga and _ga_*) are only set after you give consent through our cookie banner and may remain on your device for up to 2 years. Data collected may be transferred to Google servers in the United States. You can read more in Google’s Privacy Policy.

Visitors in the European Union are shown a cookie banner and can accept or reject analytics cookies before they are set. You can change or withdraw your consent at any time using the cookie settings link on our site.

How Collected Data Will Be Used

A user may choose to complete the email newsletter registration form and to fill out contact information for the Member Profile database. During registration a user is required to give certain information (such as name and email address). This information is used to communicate with you via our in-house newsletters. We will not share your information with any third party outside of our organization. Member contact information in the Member Database is optional, and is intended as a convenient way for golfers to remain in contact with each other. Only SoHG members in good standing have access to the database.

Information submitted through our contact forms is used solely to respond to your inquiry.

Legal Basis for Processing (EU Visitors)

Where the EU General Data Protection Regulation (GDPR) applies, we process your personal data on the following legal bases:

• Consent – for analytics cookies, newsletter sign-ups, and contact form submissions.
• Legitimate interest – for maintaining the security and proper operation of our website.

You may withdraw your consent at any time without affecting the lawfulness of processing carried out before withdrawal.

Data Retention

We keep newsletter sign-up information until you unsubscribe. Contact form submissions are retained only as long as needed to respond to your inquiry. Member Database information is retained while your membership remains active or until you ask us to remove it.

Your Access to and Control Over Information

You may opt out of any future email newsletter contacts from us at any time by clicking the unsubscribe button in the email newsletters we send. If you have any concerns about the data we have collected, you may reach out to us to:

• See what data we have about you, if any.
• Change/correct any data we have about you.
• Have us delete any data we have about you.

If you are located in the European Union, you additionally have the right to restrict or object to our processing of your data, the right to data portability, and the right to lodge a complaint with your local data protection authority.

Express any concern you have about our use of your data, or if you feel that we are not abiding by this privacy policy, you should contact us immediately via email jdavis2364@gmail.com.

Security

We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline. Wherever we collect sensitive information (email/newsletter signup/membership contact data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a lock icon in the address bar and looking for “https” at the beginning of the address of the Web page. While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information. The computers/servers in which we store personally identifiable information are kept in a secure environment.